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Changing to VoIP? Steps To Switching Your Business to Cloud-based VoIP Phone Solutions

Making the switch to VoIP can be a big decision for any business. There are many factors to consider, such as cost, features, and compatibility. However, with the right planning and execution, switching to VoIP phone solutions can be an excellent move for your business. In this blog post, we will outline some steps you can take to make the transition as smooth as possible. Let’s get started!

Understand Your Hardware Requirements

VoIP, or Voice over Internet Protocol, is a type of business telephone line that uses the internet instead of traditional phone lines. Hosted VoIP services are becoming increasingly popular for businesses because they offer many advantages over traditional phone lines. Plus, VoIP meets plenty of business requirements that can help promote business growth.

Before you can switch to VoIP or proceed with changing VoIP providers, you need to ensure that your business has the proper hardware in place. Thankfully, with a cloud-hosted VoIP solution from Intulse, you only really need a solid internet connection to get started.

But, to ensure the best possible service, it is recommended that you also have a business-grade router, firewall, and switch installed on your network as well. No matter the size of your business or your network type, our technical team can help evaluate what is needed to support a new VoIP phone solution.

At Intulse, we work to give business owners VoIP service that never drops a call – voted best in terms of sound quality. Your personal network is essential for this, though, since the cloud can’t do everything. Most of what you need for our system to run smoothly is located outside your office.

The only things you need are:

  • Stable high-speed internet access
  • The right configuration for your network components
  • Reliable network equipment

Because it’s the future of business communication. VoIP is a flexible, scalable, and cost-effective solution that can help your business stay ahead of the competition.

Consulting With Your VoIP Provider

It’s important to consult with your chosen VoIP provider to ensure a smooth transition for your business. Your VoIP provider will be able to advise you on the best way to set up your new cloud-based phone solution and can provide support during the switchover process.

The first step is to assess your current telecom situation. You’ll need to determine how many phone lines you currently have and what features you use most frequently. This information will help your VoIP provider determine the best plan for your business.

Next, your chosen provider will set up your VoIP system. After entering two pieces of information into your new or existing SIP phones, they will connect to the new system automatically.

Finally, you’ll need to test your new VoIP system to ensure it’s working correctly. Be sure to have your VoIP provider walk you through the testing process so that you can identify any potential issues. You should double-check things like the Ethernet cable, the transfer process, plan options, time frame, and basic steps to use the VoIP system. Once you’ve verified that your system is working properly, you can begin using it for all your business calls.

When you get started with Intulse, one of our support team members will be assigned to help you. They will walk you through the entire process from beginning to end and answer any questions you may have along the way.

Porting Your Numbers

Once you have verified which numbers you want to keep, the new service provider will initiate a request to port your numbers to their phone switch. During the porting process, your old service will remain active until the port is completed, so there is no need to cancel your old service ahead of time. Once the port is completed, your new service will be up and running with minimal interruption.

Once you partner with us, we will need a list of extensions, the users associated with those extensions, as well as which specific phone belongs to each user. Intulse can have your phone system up and running within one to three weeks from the date of order. We take care of all updates and upgrades to the phone system and automatically push out firmware updates to phones.

Why Are More Companies Changing to VoIP?

There are several reasons to switch your business phone solution to VoIP. Here are some of the most popular:

Cost Savings

VoIP can be more affordable than traditional phone services for businesses, especially small businesses. With VoIP, you can often get more features for your money.

Value-Added Features

With VoIP, businesses can take advantage of features that may not be available with traditional phone services. For example, many VoIP providers offer call forwarding, voicemail-to-email, and auto-attendant features.


VoIP can give people the flexibility to work from anywhere. For example, with a VoIP phone solution, you can have your calls forwarded to your cell phone if you’re out of the office.

At Intulse, we believe in building long-term relationships and becoming business partners with those who work with us. That’s why when you call us, you’ll always speak to your specific team member who knows your account’s history and can best serve you.

Change Has Never Been Easier!

Transitioning to a cloud-based VoIP phone solution for your business is easier than you may think. Therefore, don’t let the fear of change hold you back from reaping the many benefits of VoIP. Reach out to Intulse today and let us help guide you through the process of changing to VoIP — we’re here to help make the transition as smooth as possible!